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Squared Away

AI-powered home inventory app that catalogs belongings from

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What is Squared Away?

Squared Away is an AI-powered inventory management app designed for both businesses and homes. Simply snap a photo and the AI instantly identifies, categorizes, and organizes your items, turning chaos into documented records in seconds. No more manual data entry or outdated spreadsheets—point your phone at a shelf, truck bed, or stockroom and let AI do the heavy lifting.

The app mirrors your real-world setup with unlimited locations and sub-locations, from warehouses and job sites to individual shelves. Team members can access inventories with role-based permissions, checkout tools, and update stock, ensuring everyone works from a single source of truth. Natural language search helps you find any item in under 30 seconds—ask "What’s on Truck 4?" or "Are we low on 2-inch screws?"

Squared Away also provides robust auditing and documentation features. Run compliance-ready audits, track consumable quantities, and document equipment condition with timestamped photos. Link items to insurance policies and export reports for claims and tax purposes. Whether you're a field service team, property manager, event producer, e-commerce retailer, or workshop operator, Squared Away keeps your inventory organized and your business protected.

Plus, for home users, the app offers the same AI cataloging peace of mind—just snap, organize, and search your personal belongings.

How to use Squared Away

  1. 1

    Snap a photo of your items, storage areas, or equipment; AI will automatically identify and catalog them.

  2. 2

    Organize items by assigning them to locations, teams, or workflows to mirror your physical setup.

  3. 3

    Use natural language to search for any item across all locations from mobile or web.

  4. 4

    Run audits, track consumables, and document conditions with photos for compliance and insurance.

  5. 5

    Invite team members with role-based permissions to check out tools, update inventory, and log usage.

Key features

AI instantly identifies and categorizes items from photos, suggesting names and values automatically.

Manage unlimited locations with sub-locations, mirroring real-world setups like trucks, warehouses, and job sites.

Natural language search lets you find items by asking like "What's on Truck 4?" in under 30 seconds.

Track equipment checkout with timestamps for accountability across crews and job sites.

Document items with unlimited photos and link to insurance policies for claims-ready records.

Use cases

  • Trades & Field Service: Track tools across trucks and job sites, manage crew checkout, and document theft for insurance.
  • Property Management: Document unit conditions for move-in/move-out, track maintenance equipment, and secure deposit photos.
  • Event Production: Create equipment loadout lists per event, track pre/post-event condition, and identify missing gear.
  • E-commerce Retail: Manage SKU-based inventory with quantities across warehouses, integrate with Shopify/WooCommerce (coming soon).
  • Workshops & Makerspaces: Enable shared tool checkout with member permissions, monitor consumable supplies, and schedule maintenance.

Best for

Small business ownersField service teamsProperty managersEvent producersE-commerce retailersHomeowners

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Frequently asked questions about Squared Away

Common questions to help you decide if Squared Away is right for you.

Yes, you can start for free with basic features. Advanced business-only features like team access, SKU tracking, and API integrations are available with paid plans. Visit the website for pricing details.

Just snap a photo of your items. The AI automatically identifies each item, suggests names, categories, and values. It supports multi-item recognition from a single photo and works with tools, parts, supplies, and equipment.

Squared Away is available on iOS, Android, and web browsers, so you can access your inventory from any device.

Yes, Squared Away’s consumable tracking lets you monitor quantities of supplies like screws and filters, with low-stock visibility so you reorder on time.

Integration with Shopify and WooCommerce is coming soon, allowing automatic inventory sync. Currently, manual tracking is available.

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