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PopPay

Free SARS-compliant invoicing for SA small businesses

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What is PopPay?

PopPay is free invoice accounting software built for South African small businesses. It gives you everything you need to get paid faster — professional quotes and invoices, automatic EFT proof matching, and simple bill management — all without a subscription fee. R0/month forever, no credit card required.

Designed for the way SA businesses already work, PopPay lives on web, mobile, and WhatsApp. Send branded invoices via WhatsApp, receive proof of payment the same way, and let PopPay suggest matches so you stop chasing customers. Job cards and time tracking mean you bill what you actually did, while the built-in product catalog saves you from retyping line items.

On the bookkeeping side, PopPay links quotes, invoices, payments, and bills automatically. Import your bank statement CSV, review the three-way match (proof → deposit → invoice), and export a tidy evidence pack for your accountant. PopBot even pings you on WhatsApp when something needs a human eye. SARS-compliant VAT fields and VAT201 export support your tax filings without spreadsheets.

PopPay is not a full accounting replacement — it’s the practical layer where your bookkeeper lives, handing your accountant a clean, review-ready record every month.

How to use PopPay

  1. 1

    Sign up for a free account in 60 seconds — no credit card needed

  2. 2

    Create a branded quote or invoice with line items and VAT

  3. 3

    Send it via WhatsApp, email, or share a payment link

  4. 4

    Customers accept and pay; PopPay matches EFT proof automatically

  5. 5

    Review the matched transactions, then export VAT reports for your accountant

Key features

Send branded quotes and tax invoices with your logo, VAT, and payment terms

Get automatic EFT proof matching via WhatsApp, email, or upload

Track job cards and time, then convert to invoices in two taps

Capture supplier bills by forwarding, snapping, or uploading PDFs

Export SARS-ready VAT201 reports and accountant evidence packs

Use cases

  • A plumber sends a quote on-site, gets instant acceptance, and invoices after the job
  • A small business consolidates scattered supplier invoices into one payables list
  • An entrepreneur uses WhatsApp to share invoices and receive proof of payment
  • A freelancer tracks time and job cards to bill accurately without spreadsheets
  • A bookkeeper exports tidy month-end packs with linked proofs and VAT summaries

Best for

South African small business ownersFreelancers and tradespeopleEntrepreneurs who use WhatsAppSMEs needing SARS compliant invoicingAnyone tired of chasing late payments

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Frequently asked questions about PopPay

Common questions to help you decide if PopPay is right for you.

Yes, PopPay has no subscription fees, no credit card requirement, and no hidden costs. The core invoicing and bookkeeping features are R0/month forever.

PopPay automatically suggests matches between proof-of-payment files (received via WhatsApp, email, or upload) and outstanding invoices. You review the matches to confirm payment.

Yes, PopPay supports SARS-required VAT fields on invoices, generates VAT201-ready export files, and provides accountant review packs with linked proof and transaction data.

Absolutely. PopPay works on web, mobile browsers, and WhatsApp. You can send invoices, receive proofs, and get notifications without a desktop.

PopPay is designed for South African small business owners, freelancers, tradespeople, and entrepreneurs who want a free, simple tool for invoicing, EFT matching, and SARS-ready books.

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