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BarBrain Logo

BarBrain

Inventory management for bars and restaurants

SaaS
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What is BarBrain?

BarBrain is a digital inventory solution designed for food and beverage businesses in hospitality. It cuts inventory time by more than 75%, saving you hours of manual counting and data entry. With over 1,000 satisfied customers, BarBrain provides reliable, accurate stock counts and eliminates spreadsheet errors.

Use BarBrain on multiple iOS and Android devices simultaneously for parallel counting. The built-in catalog includes more than 30,000 products ranging from spirits and wines to food and housekeeping items. A fill-level slider lets you record partially used bottles with one tap, and after each count you receive a complete, automatically generated inventory report.

Whether you run a single bar, a chain of restaurants, or a hotel with multiple outlets, BarBrain adapts to your needs. Get started with a free demo and a 30-day trial to experience the time savings firsthand.

How to use BarBrain

  1. 1

    Book a free demo to discuss your inventory needs and see BarBrain in action.

  2. 2

    Set up your account with guided assistance from the BarBrain team or on your own.

  3. 3

    Build your product catalogue using the existing 30,000+ item library or with team help.

  4. 4

    Begin your first digital inventory using parallel counting across multiple devices.

  5. 5

    Receive an automatic, accurate inventory report immediately after the count.

Key features

Parallel counting on multiple iOS and Android devices simultaneously.

Catalog of over 30,000 products including beverages, food, and housekeeping items.

Automatically generated inventory report after each count, no manual post-processing.

Fill-level slider for quickly recording opened bottles and partial units.

Support for single outlets, multi-location chains, and hotels with centralised oversight.

Use cases

  • Monthly stock-taking for a cocktail bar to reduce manual spreadsheet reconciliation.
  • Fast end-of-service inventory in a busy restaurant to streamline closing procedures.
  • Nightclub bottle count at the end of each shift to prevent losses and speed up operations.
  • Unified inventory across multiple hotel bars, restaurants, and room service minibars.
  • Centralised inventory control for a hospitality chain with several branch locations.

Best for

Bar ownersRestaurant managersNightclub operatorsHotel managersMulti-location hospitality groupsSmall gastronomy businesses

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Frequently asked questions about BarBrain

Common questions to help you decide if BarBrain is right for you.

Book a free demo and we’ll set up the right configuration for you, so you can run your next inventory with BarBrain.

It’s ideal for all hospitality businesses: bars, restaurants, nightclubs, and hotels, both independent and multi-location chains.

Multiple users can use BarBrain at the same time on different devices for parallel counting.

Yes, BarBrain offers a 30-day free trial with full access to all features.

Yes, you can manage and inventory multiple locations separately within the app.

Comments

Launch facts

Publisher
Tim Pascual
Launched
Aug 2, 2026
Pricing
paid
Platforms
mobile

Tech stack

#Next.js
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